Changelog

What it is

Chronicle builds the holiday allowance of shift and no-fixed-hours staff from the hours they actually work, at 12.07% (or your company's own percentage). Time off sick and on statutory leave can now earn holiday as well.

A new switch, Counts towards holiday accrual, lets you choose which holiday, sickness and absence types earn holiday.

Ticked sickness and absence is credited at the employee's average hours, as the Working Time Regulations require.

What it's for

Under Working Time Regulations, irregular-hours and part-year workers must keep accruing holiday while they are off sick or on statutory leave (maternity, paternity, adoption and similar), based on the hours they normally work.

With this switch on, an employee keeps building their holiday allowance through a spell of sickness, in line with their usual working pattern.

Who it applies to

Employees whose allowance is built from hours worked:

Fixed-hours employees, and anyone whose allowance is held in days, are not affected.

How to use it

1. Go to Settings → Holiday, Sick and Absence → Sickness.

2. Edit each sickness type that should earn holiday, switch on Counts towards holiday accrual and save.

3. Do the same on the Absence page for your statutory leave types, and on the Holidays page if your policy is for booked holiday to earn holiday too.

4. The next overnight recalculation updates the Entitlement figure on the employee's Entitlements tab.

The company percentage is then applied, exactly as it is to hours worked. It is set in Toolbox → Company settings → 52 week accrual calculation; zero means 12.07%.

How the average is worked out

Chronicle follows the regulation of the section 15C of the Working Time Regulations:

• System looks at the 52 weeks before the sickness or absence started and works out how many hours a week the employee normally worked.

• Weeks containing ticked sickness or absence areskipped and replaced with earlier ones, looking back no more than 104 weeks

• Weeks with no work count as zero, andsomeone with less than a year's service is averaged over the weeks they have.

• A week off never earns morethan an average week.

Worth knowing

You decide what counts. Every holiday, sickness and absence type starts switched off, including new ones, so allowances only take time off into account once you switch a type on.

Changes show the next morning. The calculation runs overnight, not when you save.

Only authorized time off counts. Requests still awaiting a decision, and declined requests, earn nothing. Future bookings count once their date has passed.

Holiday, sickness and absence

• Holiday accrual during sickness and statutory leave. Each holiday, sickness and absence type has a new Counts towards holiday accrual switch. For irregular-hours and part-year workers, ticked sickness and absence earns holiday

• Former employees on the Calendar. Employees who left in the last three months can be viewed on the Calendar. This helps you answer questions about holidays they took or booked before leaving.

Time sheets and work records

• Choose your Time sheets columns. You can pick which columns appear in the employee grid on the Time sheets screen, and Chronicle remembers your choice for your login.

• Edit exceptional items directly on the Work Record screen.

Clocking terminals

• Terminals widget on the Dashboard. It lists every clocking terminal or access point, highlighting those that hasn’t sent a heartbeat in the last 15 minutes

• Assigned employee and facial enrolment counts appear on the GT/IT terminal list and on the terminal setup screen. You can see how many people can use each terminal and how many are set up to clock by face.

• Group-aware downloads. The download list shows only employees in the GT/IT terminal’s group. Removal has its own full list, so you can still remove leavers and people who have moved to another group.

• Bulk re-send. You can re-send all assigned employees to several GT/IT terminals at once from the terminal list, or send selected employees to every terminal.

• Automatic sending. When you save an employee’s record, Chronicle sends them to their assigned terminals, so a new starter can clock in on their first day. Downloads also show a confirmation message.

Self service and permissions

• Mandatory cost centre and activity at clock-in. A new per-user permission makes self-service users pick a cost centre and activity when they clock in, so the fire roll call shows where people actually are.

Payroll, absence and reporting

• New reports: Clocking Device, Budget Plan and Shift Details.

• Back-dated pay rate changes. Pay rate changes dated up to six months back are applied overnight, and each one is added as a row on the employee’s Remunerations tab.

• Quicker employee setup. Badge ID is optional now when you save an employee.

• Cascade HRI integration speed up.

Mobile apps

• Employee app. A new per-user permission hides the Start break and End break buttons. Camera and photo upload are more reliable, including on foldable phones.

Reliability and performance

We’ve made Chronicle faster and more reliable across the app. Time sheets, work records and dashboards load more quickly. The Calendar, Flexitime, Manage Exceptions, employee and user screens, and the self-service holiday tools are more responsive.

Coming soon

• Chronicle Terminal App. It turns a tablet into a full clocking terminal, a strong alternative to a physical device. Employees can clock in with on-device face recognition. Setup is guided, and face enrolment happens right on the tablet.

What it is

A read-only panel that shows an employee's flexitime one week at a time — what they worked against what they were contracted to work, how much their balance moved each day, and the running balance as it builds through the flexi period.

What it's for

Answering everyday flexitime questions without reading a dense clock card: "why is she two hours down this month?", "which day did he build that credit up?", "what did they carry in from last period?"

Managers get it for any employee they can open; employees get it for their own record through Self Service. Nothing on the panel can be edited — times, balances and adjustments are still maintained on their own screens.

Where to find it

1. Open the employee's record.

2. Go to the Flexitime tab.

3. Click Weekly Breakdown (top right, next to Refresh and Delete).

Employees reach the same button via Self Service on their own record. Unlike Refresh and Delete, Weekly Breakdown stays enabled there — it is read-only, so there is nothing to protect.

The Flexitime tab can be hidden per company. If you can't see it, that setting is why.

How to use it

The panel opens on the period and week containing today, so in normal use it lands where you want it without any navigation.

Worked vs Contracted shows the two headline figures day by day. Rest days show 00:00 contracted, so anything worked on them is pure credit.

Weekly Breakdown shows how the balance moved:

Everything is hours:minutes; rows that describe a change or a balance carry a + / − sign, green for credit and red for debit.

Worth knowing

Weeks run from the period start, not from Monday. Week 1 begins on the period's start date and each week is the next seven days — so a period starting on a Saturday has weeks running Saturday to Friday. This is deliberate: it makes each week exactly one seventh of the period so the daily balances add up cleanly. It also means the last week of a period is usually short (a 31-day period ends with a three-day Week 5).

A flexi holiday costs the employee nothing. Contracted goes up 8 hours and flexi holiday goes up 8 hours, so Flexi Today shows +00:00. That's correct, not a missing figure.

C/F and Adjustment belong to the whole period, not to a day — which is why they appear once at the period's start and are blank on every other week.

If it looks empty

"No flexitime data available for this period" means the employee has no flexi periods. They need a flexitime rule (Employee record → Additional info) and at least one period on the Flexitime tab before the panel has anything to show.