August 6th, 2026
What it is
A read-only panel that shows an employee's flexitime one week at a time — what they worked against what they were contracted to work, how much their balance moved each day, and the running balance as it builds through the flexi period.
What it's for
Answering everyday flexitime questions without reading a dense clock card: "why is she two hours down this month?", "which day did he build that credit up?", "what did they carry in from last period?"
Managers get it for any employee they can open; employees get it for their own record through Self Service. Nothing on the panel can be edited — times, balances and adjustments are still maintained on their own screens.
Where to find it
Open the employee's record.
Go to the Flexitime tab.
Click Weekly Breakdown (top right, next to Refresh and Delete).
Employees reach the same button via Self Service on their own record. Unlike Refresh and Delete, Weekly Breakdown stays enabled there — it is read-only, so there is nothing to protect.
The Flexitime tab can be hidden per company. If you can't see it, that setting is why.
How to use it
The panel opens on the period and week containing today, so in normal use it lands where you want it without any navigation.
Worked vs Contracted shows the two headline figures day by day. Rest days show 00:00 contracted, so anything worked on them is pure credit.
Weekly Breakdown shows how the balance moved:
Everything is hours:minutes; rows that describe a change or a balance carry a + / − sign, green for credit and red for debit.
Worth knowing
Weeks run from the period start, not from Monday. Week 1 begins on the period's start date and each week is the next seven days — so a period starting on a Saturday has weeks running Saturday to Friday. This is deliberate: it makes each week exactly one seventh of the period so the daily balances add up cleanly. It also means the last week of a period is usually short (a 31-day period ends with a three-day Week 5).
A flexi holiday costs the employee nothing. Contracted goes up 8 hours and flexi holiday goes up 8 hours, so Flexi Today shows +00:00. That's correct, not a missing figure.
C/F and Adjustment belong to the whole period, not to a day — which is why they appear once at the period's start and are blank on every other week.
If it looks empty
"No flexitime data available for this period" means the employee has no flexi periods. They need a flexitime rule (Employee record → Additional info) and at least one period on the Flexitime tab before the panel has anything to show.
August 5th, 2026
What it is
A company document — a site safety induction, an NDA, a fire-evacuation notice — can now be flagged so it appears on the new visitor registration screen in the Visitor App. The visitor must open, read and tick each flagged document before they can finish signing in.
What it's for
Making sure nobody gets on site without acknowledging your site rules, and keeping a record that they did. Chronicle stores which documents each visitor agreed to against that visitor's registration, so the acceptance is auditable after the fact.
If no documents are flagged, the section doesn't appear at all and visitors register exactly as before.
Where to find it
Settings → HR records → Company documents → Create company document.
The toggle is Require signature of this document on Visitor App. Two things control whether you see it:
Visitor module user is set per user under Settings → Organisation → Users and is limited by your licence. It can't be combined with other user types, so it's usually easier to do this step as a Super User than to convert your own admin account.
This is V2 only. The old (v1) Company documents screen has no visitor toggle — a document uploaded there will never reach the Visitor App.
How to use it
Click Create company document.
Enter a Description. This is the exact wording the visitor sees, so write it for them — "Site safety induction", not "SafetyDoc v3 FINAL".
Turn on Require signature of this document on Visitor App.
Click Upload Document and choose your file (max 6 MB).
The document saves the moment you pick the file — there is no Save button, and Cancel just closes the panel. Repeat for each document you want visitors to accept.
Two things will stop you: uploading before you've typed a description ("Please enter a description before uploading a document."), and a file over 6 MB.
What the visitor sees
On the new visitor registration screen, below the photo, a Required Documents section lists every flagged document as an unticked box with the description underlined beside it. Tapping the description opens the document to read — PDFs and images open in the app, other file types are handed to the device.
Every box must be ticked. If any is left, registration is blocked with "Please agree to all company documents."
Note the form validates in order — general details, then who they're visiting, then the photo, then the documents. A visitor with an incomplete form won't see the documents warning until everything above it is filled in.
Worth knowing
Documents can't be edited after creation. The grid has no edit action — the panel only ever opens for a new document. To change the description, swap the file, or turn the requirement on or off, you have to delete and recreate. Get it right first time.
A document a visitor has already accepted can't be deleted. Chronicle holds a permanent link between the visitor and the document, so the delete is rejected with "An error occurred while deleting." In practice a document that has been in use is there for good.
Every flagged document is mandatory. There's no way to offer one as optional reading. If you want visitors to be able to read something without being forced to accept it, don't flag it.
Only new registrations are affected. Visitors who registered before you added a document aren't asked to accept it retrospectively, and there's no re-acceptance cycle — a returning visitor accepts whatever is flagged at the moment they register.
August 4th, 2026
What it is
A drag-and-drop board for allocating staff to shifts one day at a time. The left panel lists your people, the right panel shows a card per shift, and you drag a person onto a card to make that their scheduled shift for the day.
Every drag saves immediately — there is no Save button and no undo.
What it's for
Operations where the day's allocation is decided on the day — packing lines, cleaning teams, wards, depots. Roster patterns are still built the usual way; Daily Rota overrides them for the one day you're working on.
It answers "who's in today, who's spare, and who still needs a shift?" on one screen, instead of opening each employee in turn.
Where to find it
View → Daily Rota, below Pegboard in the left navigation. Two things must both be true before anyone sees it:
Super Users see the screen as soon as the company setting is on. If the setting is off, the DailyRota row is hidden from the user access table entirely — turn the setting on first, then grant the access.
How to use it
Pick the day with the date box, the ‹ / › arrows, or Today. The board re-reads statuses, assignments and counts for each new date.
Choose who to show. The Select Tags… box drives the left-hand list and offers only tags your account can access; it pre-selects the first tag on your list. Type into Search Employees… to narrow further.
The status filters add people rather than removing them. By default the list shows only people who are available. Each button pulls a group back in:
You can have any combination on at once. This is how you cover a gap — see who's on holiday or rest, and allocate them deliberately, with the colour coding following them onto the board.
Assign by dragging a row onto a shift card; you'll get "Shift saved successfully!". To do several at once, tick the rows and drag any one of them — the whole ticked group goes. Drag a name chip from card to card to move someone.
Remove with the ✕ on a name chip, or tick several chips and use the bin in the card header. Both ask for confirmation first.
Copy Setup / Paste Setup reuses a day's allocation: set the day up, click Copy Setup, navigate to the target day, click Paste Setup and confirm. The copy is held only while you stay on the screen.
Print PDF opens your browser's print dialog. The printout is the shift cards only, two per row, under "Staff Rota Daily Shift Allocation" with the full date — the toolbar and employee list are left out, and the status colours are kept.
Manage (above the grid) sets the board layout — drag rows to reorder, untick to hide a shift. Use – / + next to GRID for 1–6 columns.
Worth knowing
Removing someone does more than clear the tile. It deletes their scheduled shift for the day and the day's shift record, including any work record built on it. Clockings survive but are no longer attached to a shift. It's undoing the allocation, not tidying the display.
Assigning emails the employee if they have an email address on their record. Bulk-assigning ten people sends ten emails.
The tag filter deliberately doesn't touch the board. The cards always show every assignment for the day across all tags you can see, so you never lose sight of someone already allocated.
Shift order and hidden shifts are company-wide. Everyone using Daily Rota sees the arrangement you save, so agree it with colleagues first. Grid column count is personal and isn't remembered between visits.
One shift per person per day. Dropping someone on a second card moves them; it never duplicates them. If they already have a full- or half-day holiday booked, its duration is realigned to the contracted hours of the shift you assign.
August 3rd, 2026
July was a big month for holidays — amend a booking instead of cancelling and re-booking it, and put cancellations in front of a manager before cover is released. Alongside that: a new weekly flexitime view, bulk overtime reasons, pro-rata entitlements in the Bulk Editor, and document sign-off for visitors.
New features
Amend a holiday as a manager or admin — change an existing absence's category, type, duration or custom times straight from the Work Record dialog, instead of deleting it and booking it again. Every entitlement, blackout, threshold and lock check is re-run on save, and a pending request stays pending. Chronicle v1 for now; coming to the new Chronicle soon.
Amend your own holiday from Self-Service or the mobile app — pick a booking from the holiday list or calendar and change its type, category or duration in one action. A holiday still awaiting approval is updated directly; an already-approved holiday sends an amendment request to the manager, and the original booking stays in force until they decide. Chronicle v1 for now; coming to the new Chronicle soon.
Holiday cancellations can now require manager approval — a new company setting. With it switched on, an employee cancelling an approved holiday raises a cancellation request instead of the holiday disappearing on the spot: the booking stays in place (and cover stays committed) until a manager approves or declines it, and the manager actions it from the Holiday Requests screen. Off by default, so nothing changes unless you turn it on. Chronicle v1 for now; coming to the new Chronicle soon.
Flexitime Weekly Breakdown — a new read-only panel on the employee's Flexitime tab showing one week at a time: worked against contracted hours day by day, how far the balance moved each day, and the running balance as it builds through the flexi period, plus carry-forward and adjustments. Managers get it for anyone they can open; employees get their own through Self-Service.
Assign overtime reasons in bulk — tick any number of rows on the Manage Overtime screen, press the new button and set the reason for all of them at once, on both the daily and the weekly/fortnightly/monthly grids. No more opening records one at a time before you can authorise them.
Pro-rata holiday entitlements in bulk — a new Pro-Rata button in the Bulk Editor works out each selected employee's entitlement from their own start and leaving dates, and tells you who was skipped and why.
Visitor document sign-off — flag any company document as requiring visitor acknowledgement, and it appears on the Visitor app sign-in form as a mandatory "I've read and accept…" tick box. Visitors can open the document from the form, sign-in is blocked until everything is accepted, and what they accepted is recorded against the visit.
Company Notes in the new Chronicle — the feature is now available in V2 as well as v1.
Smaller improvements and UI updates
Employee App — better holiday booking experience: a confirmation when you save, no holiday type pre-selected for you, and a clear message for every rejection — including when only one day inside the range you picked is unavailable.
Employee App — shift code shown on the timesheet.
Employee App — camera flash for clock-in photos, so night-time pictures actually come out. Off by default.
Self-Service — search box on the Cost Centre and Activity selectors, for getting through long lists quickly.
July 13th, 2026
Our standalone Visitor App has landed on both the App Store and Google Play. Download it to any tablet or phone, set it at your reception desk, and give visitors a fast, clean way to sign themselves in and out.
Because it's a standalone app, it runs on its own device — no Employee App setup needed now.
You don’t need to create new users/credentials to use the new app, just use ones you currently have.
Get it now
Sign in, set up your site once, and you're ready to welcome visitors.
P.S. Custom sign-in checkboxes are coming soon, so you can require every visitor to accept your policies.
July 1st, 2026
Chronicle now talks directly to Staffology Payroll. The hours your team has already recorded in Chronicle can be sent straight into a Staffology pay run — no exports, no re-keying.
1. Switch it on
Head to Company Settings and turn on Staffology Payroll toggle. The Staffology menu then appears in your sidebar, ready to connect.
2. Connect once
Enter your Staffology API key in Chronicle and pick the employer you want to link, or create a new one. Chronicle then keeps your employer's pay codes and pay runs in step with Staffology.
3. Keep employees in sync
Add Chronicle employees to Staffology, match up staff who already exist in both systems, and set each employee's pay options without leaving Chronicle.
4. Map your hours to pay codes
Decide once how Chronicle's hours translate into Staffology pay codes. You can map basic hours, overtime, activities, cost centres, holiday, sickness, absence and exceptional items — each to the pay code you choose.
5. Send a pay run's payments
Pick a pay run, review the calculated hours and pay per employee, tick the people you want to include, and send. Chronicle records what was sent and reports anything that didn't go through, so nothing is lost silently.
6. Get payslips back
Once payroll is run, view and download payslip PDFs for a pay run directly from Chronicle.
See more details here:
https://www.chronicle-online.co.uk/staffology-payroll-integration/
Ready to set up? Reach out to your support/account manager!
We recommend doing initial set up with your Chronicle team member to ensure easy and proper to ensure smooth start and steady flight!
Meanwhile, Staffology HR integration is on its way…
Available in the new Chronicle interface. Turn the Staffology integration on in Company Settings to get started.
July 1st, 2026
We closed out the first half of the year with Working Time Directive tracking, future-year holiday views, and a monthly view for timesheets.
New
Working Time Directive (WTD): max hours configurator — go to Employee profile and find new “WTD Limits” tab with the configurator of max working hours for the employee. This feature serves mostly as information display right now and we’ll implement further system logic based on this later
Total working hours on weekly attendance view: new toggle to help you track workload breaches
Future-year holiday entitlements — added to Employee profiles. Enable respective company setting to display those.
Automatic bank holidays — newly added employees now can have their bank holidays scheduled automatically.
Monthly Timesheets view — see the timesheet summary a month at a time (company setting).
Improved (V2)
Quick "View Calendar" button on the employee profile.
Add to workflow directly from the Workflow tab on an employee's screen.
Work Records: notes moved to their own block, and general layout tidy-ups.
Self-Service: employees who can edit work records can now also add default shifts.
Calendar: employee photos shown next to names to prevent picking the wrong person.
Employee screens: action buttons moved to a top bar.
Employee list now defaults to Active staff, with an Active/Left toggle.
Dashboard exceptional-items widget now shows cost and duration.
Lists remember how many rows you chose to display for the session.
Fixed
Corrected the Employee Pay Rates Summary report.
May 31st, 2026
New
Clock-in location controls — allow or block clock-in when an employee is outside their assigned cost centre. Knowledge base article
Self-Service work records — employees can now edit their own work records with new permission (Settings → Users → Permissions → Self-Service).
2 new reports for max working hours limits breach with 17-week averaging (to help you stay complaint with UK Working Time Regulations).
New Leavers report.
Improved
Work Records: new action buttons for clockings. (V2)
Employee entitlements can be typed in directly instead of chosen from dropdowns. Manage screens open with more useful default date ranges. (V2)
Refined the Payroll Overview, Worked Hours with Flexi adjustment, Variable Import and Pay Rates reports.
April 30th, 2026
April brought more flexible holiday-year settings, a new HR integration option, and plenty of screen polish.
New
Per-employee holiday year — set an employee's holiday year starting month on their record, with a matching company setting.
New Remunerations Pay report.
Improved
Exceptions screen is now sortable and defaults to oldest-to-newest. (V2)
Larger, resizable tables across Exceptions, Overtime, Lateness, Work Record notes, Holidays, Incidents and Change Requests. (V2)
Self-Service holiday widget adapts automatically when only one holiday type applies. (V2)
March 31st, 2026
Our busiest month of the half. Highlights include pro-rata holiday calculations, big speed improvements, and a wave of newly rebuilt screens in the new Chronicle.
Main item: Chronicle V2.0 Beta went live! Check it out!
From now on, further change log updates will include V2.0 notes
New
Pro-rata holiday — automatic and manual recalculation from join and leave dates, with leave-date validation, plus multi-year history.
New Length of Service report.
Cascade payroll CSV import.
Configurable Self-Service holiday entitlement widget. (V2 only)
Improved
An overtime column added to Worked Hours report.
Extra sorting options for Worked Hours 5 Report.
Diversity report refinements.
Fixed
Payroll Rates report now includes holiday hours.